Administrative Assistant/Accounting Clerk CIRCLE Foundation/ Innovations High Scho Chicago - IL - US Apply here: https://www.indeed.com/viewjob?jk=c9588f9a780a7342 Administrative & Accounting Responsibilities * Perform data entry, filing, and record maintenance using Microsoft Office, Google Workspace, and other office software to ensure accurate and organized documentation. * Provide professional and courteous customer service to students, staff, visitors, clients, and vendors by responding to inquiries promptly and effectively. * Process invoices, payments, expense reports, and financial transactions with accuracy and attention to detail. * Maintain and update accounting records and financial systems using QuickBooks and/or similar accounting software. * Assist with accounts payable and accounts receivable functions, including invoicing, expense tracking, and payment processing. * Review, verify, and enter invoices into accounting systems while ensuring proper approvals and coding to the correct accounts. * Match invoices with purchase orders and receipts through 3-way matching procedures. * Prepare and print accounts payable checks, ACH payments, and wire transfers as directed. * Stamp invoices, check requests, and all supporting accounts payable documentation as “Paid.” * File, organize, photocopy, and maintain accounts payable and financial records in compliance with company procedures. * Reconcile bank statements, vendor statements, and financial accounts while resolving discrepancies in a timely manner. * Communicate with vendors regarding billing issues, payment status, and invoice discrepancies. * Maintain vendor files, records, and contact information. * Prepare reports related to outstanding payables, accruals, and other financial activities. * Assist with month-end and year-end closing processes, including preparation of accounts payable reports and supporting documentation. * Verify the accuracy of financial data and resolve discrepancies as needed. * Prepare cash receipts and deposits under the direction of the Controller. Purchasing & Inventory Coordination * Serve as the school’s centralized Purchasing Agent by ordering office, classroom, and operational supplies requested by staff. * Maintain inventory records and process student uniform requests, including ordering school shirts and related items as needed. Student Services & Program Coordination * Serve as the STLS Coordinator by reviewing applications for accuracy, submitting documentation to YCCS, and distributing bus cards daily. * Attend and participate in all required STLS meetings and training sessions. * Manage and distribute student Ventra reduced fare cards. * Collect and process student fees throughout the school year. Pay: From $45,000.00 per year Benefits: * Dental insurance * Flexible schedule * Health insurance * Paid time off * Retirement plan * Vision insurance Work Location: In person