Administrative Assistant (full-time) Hawaii Residency Programs Honolulu - HI - US Apply here: https://www.indeed.com/viewjob?jk=6b80a2b7d7782afa ***Candidate MUST reside on the island of Oahu, Hawaii. This is a Full-Time position: Monday-Friday (8 hours each) unless otherwise discussed with the direct supervisor. This ad is for THREE open positions in our Psychiatry, Internal Medicine, and Orthopaedics departments.*** **Hawaii Residency Programs, Inc.** Hawaii Residency Programs, Inc. (www.hawaiiresidency.org) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training. **Job Summary** Under general direction and light supervision, provides administrative support to the University of Hawaii Residency Programs. **ESSENTIAL FUNCTIONS:** * Manage resident files - electronically and off-site storage * Assist Program Administrator with duties related to resident activities * Oversee and manage electronic data programs; liaison with companies on software application to determine/implement optimum techniques for data entry, management, and report compilation * Coordinate events for program residents * Oversee/assist Program Director and Program Administrator in general admin duties * Other duties as needed **OTHER DUTIES/FUNCTIONS** * Update administrative calendars and manuals * Assist Program Administrator in maintaining and documenting Program administrative procedures * Maintain resident and Alumni files onsite/offsite * Maintain training files for residents and fellows * Perform general office duties * Other duties as needed **Minimum Qualifications** **PREFERRED** * Related Associates or Bachelor’s Degree * Minimum 3 years of administrative or equivalent experience * At least 1 year of Graduate Medical Education (GME) experience * At least 2 years of administrative experience in the Academic and/or Health Care setting **REQUIRED** * High School Diploma or equivalent * Intermediate to advanced proficiency in Microsoft Office Suite * Basic knowledge of SharePoint and Adobe Acrobat Pro * Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.) * Ability to manage multiple and sometimes changing deadlines and priorities * Ethical, professional, courteous, resourceful, and proactive behavior * Ability to be a team player, flexible, and work under pressure * Access to transportation to attend occasional off-site meetings **Benefits and Compensation** * 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance * 6% Non-Elective 401(k) contribution to eligible employees * Generous paid time-off policy * Monthly Transportation stipend * FSA and EAP * Rewards & Recognition Program (Bucketlist) * LifeMart Employee Discounts **Work Environment** This is a Full-Time position based out of Honolulu, HI – schedule is hybrid after a preliminary fully onsite period. Hybrid schedule determined at the discretion of the Program Administrator. Indoor, office based environment. * SALARY: $23.64/hour, 40 hours per week Pay: $23.64 per hour Benefits: * 401(k) * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: Hybrid remote in Honolulu, HI 96813